LEMISIBR FAQs


GENERAL
What is “Incident Reporting”?
Does LEMIS meet the requirements of a standard Records Management System (RMS)?
Does LEMIS have a Master Name Index?
Can supplemental data be added to an incident?

COMPUTER-AIDED DISPATCH (CAD)
Does LEMIS have a Computer-Aided Dispatch (CAD) system?
Can LEMIS handle all Complaints or Calls For Service (CFS)?
Is the CAD Module integrated into LEMIS, or is it standalone?

JAIL MANAGEMENT (LOCKDOWN)
Does LEMIS have a Jail Management System?

WARRANTS
Does LEMIS have a system for managing Warrants?

CITATIONS
Can LEMIS track Citations?
Can LEMIS print court dockets for citations?

PARKING TICKETS
Can LEMIS track Parking Tickets?

LIBRS INTERFACE
Does LEMIS have the capability to collect and automatically submit LIBRS data?

REPORTS
What are some of the reports available in LEMIS?

PROPERTY MODULE
What are the different types of property?
Are evidence and recovered property handled differently?
Can the search criteria for property be comprehensive and full-text, or must key data be used?
How is storage of evidence handled?
How many reports are there in the Property Module?
Can property be handled in Tickets and Citations Modules in terms of using vehicles which are being cast as a property?


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General
What is “Incident Reporting”?
Incident reporting is the function of capturing, processing, and storing detailed information on all law enforcement related events handled by the department, including both criminal and noncriminal events. The incident reporting function collects sufficient information to satisfy the National Incident-Based Reporting System (NIBRS) or the Uniform Crime Reports (UCR). Incidents often are initially documented as a Call For Service (CFS) in a Computer-Aided Dispatch (CAD) system. LEMIS is a complete Records Management System (RMS) that performs all of the functions of an Incident Reporting system.

Does LEMIS meet the requirements of a standard Records Management System (RMS)?
Yes. LEMIS is designed to meet the following general requirements of an RMS:
  • Single entry (i.e., no duplicate data entry)
  • Automatic extraction of data to the Louisiana LIBRS database
  • Maximum use of code tables
  • Ability to enter and query narrative(s)/text fields
  • Spell check and formatting capability on narrative(s)/ text fields
  • Single agency database
  • Validation on data entry (i.e., logical edits, edit checks for all fields)
Does LEMIS have a Master Name Index?
Yes. Names in the Master Name Index are captured in a variety of ways, including: Complaints, Incidents, Citations, Warrants, Tickets, Arrests, Bookings, or as a Victim. The LEMIS Master Name Index (MNI) function links an individual master name record to every event (e.g., incident report, arrest report, field interview, tickets, citations and warrants) in which the individual was involved or associated. Every person identified within these events is given a master name record. Should that person become involved in another event, the single master name record is linked to all of the other events so that by querying that one name, the system can produce a synopsis of all the involvements associated with that one person. The LEMIS Master Name Index is implemented within the guidelines provided by the Bureau of Justice Assistance, U. S. Department of Justice.

Can supplemental data be added to an incident?
Yes. A supplemental report is used to add new information to the case after the initial incident report has been submitted, closed, or at any time during the process. The creation of a supplemental report may result from information gained during additional investigation and also may result in updating the status of the investigation, possibly bringing it to closure. Investigators are typically the individuals within the law enforcement agency responsible for follow-up investigation and for creating supplemental reports. To that end, they must be able to query and retrieve the initial incident report and use it as a baseline document for the supplemental report. Multiple officers must be able to simultaneously create and add supplemental reports regarding the same incident or event. All supplemental reports are linked to the original incident report.

Computer-Aided Dispatch (CAD)
Does LEMIS have a Computer-Aided Dispatch (CAD) system?
Yes. LEMIS has a CAD system that can be used to dispatch and track units on Calls for Service (CSF).

Can LEMIS handle all Complaints or Calls For Service (CFS)?
Yes. All Calls for Service (CFS) are recorded in the LEMIS database located in the individual agency’s server, providing the ability to run reports on these data, while also maintaining a historical record on all calls. The data can be organized and used by each agency in numerous ways, including analytical, public reporting, etc.

Is the CAD Module integrated into LEMIS, or is it standalone?
The CAD Module is fully integrated into LEMIS, however it can be used as a standalone Call For Service system. The CAD system is designed to be used as the initial point of data entry for all types of calls, including inquiries, complaints, incident reports or other types of CFS. The basic call data (e.g. initial call time, units dispatched, and call disposition) is available to facilitate the creation of an incident report. The data becomes a part of the incident report and can be modified, whether or not the call has been closed, to reflect the latest information known regarding the incident. Some agencies handle multiple types of CFS, and need the capability to turn some calls into complaints, then incidents depending on the circumstances.

Jail Management (LOCKDOWN)
Does LEMIS have a Jail Management System?
Yes. The jail management component of LEMIS is called LOCKDOWN, and can handle all aspects of managing a jail facility, including Booking, Medical, Classification Processing, Billing and Logging all activities and events while in custody.

Warrants
Does LEMIS have a system for managing Warrants?
Yes. The Warrant Module is designed to track warrants that the agency will be serving and that include the physical location of the warrant. It also tracks and records any warrant-related activity or status changes. The Warrant Module contains information pertinent to the warrant, including Docket Number, Date Warrant Issued and Bond Amount (if any).

Citations
Can LEMIS track Citations?
Yes. The Citation Module can record both traffic and non-traffic citations.

Can LEMIS print court dockets for citations?
Yes.

Parking Tickets
Can LEMIS track Parking Tickets?
Yes. The Tickets Module is designed to track municipal parking tickets.

LIBRS Interface
Does LEMIS have the capability to collect and automatically submit LIBRS data?
Yes. The LIBRS Submission Module is designed to extract LIBRS data from the LEMIS database on a monthly basis and submit it to the Louisiana state LIBRS database administered by the Louisiana Sheriffs’ Association and the Louisiana Commission on Law Enforcement. The process is very simple: choose the month and year to process, then click Submit -- all LIBRS data for that month is pulled from the database and placed in a file that can then be uploaded to Louisiana’s LIBRS database. From there the data is converted to NIBRS data and sent to the FBI.

Reports
What are some of the reports available in LEMIS?
  • CAD
    • Unit Report – Listing of units available for dispatch along with officer assigned
    • Log – Radio log history
  • Complaint
    • Logs – Listing of all complaints, including complainant, officer assigned, type of complaint, etc.
    • Complaint Time Analysis – Listing of all complaints, including time of Call for Service, time of dispatch, time arrived, time cleared, etc.
    • Complaint Summary Log – Summary of number of complaints received daily, grouped
      • Date Received
      • Location
      • Officer Dispatched
      • Complaint Type
      • How Handled
    • Log – Radio log history
  • Incident
    • Incident Logs
      • Listing of incidents within designated time period, sorted with the following options
        • Date Reported
        • Incident Number
        • Offense
      • Summary Incident Logs by Incident Number or Date Reported
      • Incidents Pending Review – Listing of incidents under review
      • Incidents Pending Closure – Listing of incidents where review is complete and status is Pending Closure
    • Arrest Logs
      • Arrest Report
      • Arrest Log By
        • Date Arrested
        • Incident Number
        • Office/Relationship
        • Offense
      • Summary Arrest Log By
        • Date Arrested
        • Office/Relationship
      • Arrest Pending Disposition
  • Citations
    • Citation Logs By
      • Date Issued
      • Defendant
      • Offense Code
      • Type/Number
      • Date Paid
      • Officer Relation
    • Summary Log By
      • Date Issued
      • Offense Code
      • Type/Number
      • Officer Relation
    • Outstanding Citation Report
    • Batch Citation Report
  • Warrants
    • Warrant Logs By
      • Date Issued
      • Defendant
      • Offense Code
      • Type/Number
      • Date Paid
      • Officer Relation
    • Summary Log By
      • Date Issued
      • Offense Code
      • Type/Number
      • Officer Relation
    • Unserved Warrants By
      • Date Issued
      • Defendant
    • Oustanding Warrants Report
  • Property – Storage Last Action by Date Range
  • Court Docket – Listing, by date, showing defendants, Citation Numbers, offenses, fine amount, date paid, amount paid, disposition, etc.
  • Offense Report – Detailed information of offenses within an incident
  • Victim Report – Detailed information on victims within an incident
  • Suspect Report – Detailed information, if any, on suspects within an incident
  • Property Report – Detailed listing of property associated with an incident
  • Supplemental Report – All supplemental information added to an incident
  • Vehicle Report – Detailed data on vehicles reported as part of an incident
  • Notice to Appear (Batch Print)
Property Module
Evidence is a property that was used to commit a crime and can be presented in legal proceedings. Any property template can be classified as evidence as deemed fit by agency. This makes evidence a special attribute to any given property.

What are the different types of property?
There are 3 property templates that are uniquely defined.
1) Simple
2) Drug
3) Vehicle

Are evidence and recovered property handled differently?
Property Module allows agencies to tag properties as evidence.

Can the search criteria for property be comprehensive and full-text, or must key data be used?
Searches of property data are comprehensive, full-text searches.

How is storage of evidence handled?
Storage is a part of property and can be tagged with storage tags.

How many reports are there in the Property Module?
18.

Can property be handled in Tickets and Citations Modules in terms of using vehicles which are being cast as a property?
Property can be added and edited in the Tickets and Citation Modules.